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Election Notice (5/2/2012)

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International Nepali Literary Society Election Notice






The INLS election of
Executive Board will be held on June 18 through June 20, 2012.The INLS will
elect President, Senior Vice President, four Regional Vice Presidents, General
Secretary, Secretary, and Treasurer for the term 2012-2014.






 The procedures for the election of Executive Board
are governed byArticle VII (2) and currentElection Guideline of INLS By-Laws.
Please refer to the Election Guideline and INLSwebsite on http://www.inls.org/others/election-guideline.pdf andhttp://www.inls.org  respectively for further details.



Election
Board Nominations and Election Procedures



Any
life member of the INLS, who has been in good standing for one (1) year and has
served in INLS headquarter or the elected official of the Chapter Executive
Board for at least one successful term, preceding the filing of the nomination.
A person may be nominated either by another member in good standing or by
himself or herself,however two INLS life
or trustee members must support for candidacy.A person shall be limited to
filing for one position only—no individual candidate shall file nominations for
multiple positions.Each candidate shall provide the Election Commission with a
maximum of two (2) pages long (12 point font size and single spaced) document highlighting
why voters should vote for him/her. The Election Commission will make such
information available to all the voters electronically where it is applicable.Nominations
must be submitted electronically to the Election Committee
atinlselection2012@gmail.com by 12:00 midnight, May 15th, 2012.



 The
election shall be by secret electronic ballot24/7 from June 18-through June 20,
2012. The ballot will be mailed electronically between the hours of 8:00 a.m. -
8:00p.m. (Eastern Standard Time) on June16 through June17, 2012.There will be no Absentee and Proxy
Voting provision. A list of those nominated and who qualified will be sent out
in advance through INLS Election Update.

In order to
vote, a person must:



·        
Be an INLS life/institution/ trustee
member in good standing by May 14, 2012.(INLS
Membership form: http://www.inls.org/index.php?sect=others&action=membership)



·        
Appear on the INLS Election Committee
Roster



How tonominate?



 * Fill out the nomination form
(sample is given below), scan, and attach the completed form and email it to
inlselection2012@gmail.com by May
15th, 2012, 12 Midnight.



 * Nomination Fee: Fee
for position of INLS HQ President is $100.00 and for all other officers is $50.
Each candidate must submit nomination filling fee to INLS treasurer.



 Election Timeline


 May 2 - Call for Nomination



May14 - Last day to
become a voting member

May 15 - Nomination filing



May 18- Voter verification
and voter list publication

May 20 - Nomination verification and withdrawal deadline

May 22–Nominees’ listpublication



June 15-Electioneering
campaign deadline

June16- June17 - Electronic ballot mailing



June 18- June 20 Votingperiod

June 21 - Election result announcement



July 14 - INLS 20th
General Assembly Meeting/BhanuJayanti - New HQ Board takes charge; elected
EC officers will nominate other members and make plan for 2012-2014.The plan
shall be presented to INLS General Assembly EC, BOT, and Election Committee for
approval.
We
are looking forward all of your active participation in forthcoming INLS
Election 2012.



 Sincerely, 

H.B. Bhandari,
Maryland (USA) – Chief Election
Commissioner



 Members


Bimal Nepal, Florida (USA)

DhaniramSapkota, New York (USA)

PrakashPoudelMaila, Tokyo (Japan)

Uma Subedi, Kathmandu (Nepal)



Observers



Dr. BheemKattelMaryland
(USA)



Prof. Mohan Sitaula
Texas (USA)



Mr. KhemBhattachan
Washington D.C (USA)



______________________________________________________________________



­­­­­­­­­­­­­­Please
find sample nominating form, minimum qualification, and code of conduct for
candidates below:






Sample Nominating
Form



 



Return to: inlselection2012@gmai.com



Deadline for Submittal: Sunday, May 15th,
2012;    12:00 a.m.



 Sample
Nomination letter:



 INLS
Election Committee 2012



Mr.
Chairman,



 



I,
Dr./Mr./Ms.……………………….., am a paid member of the INLS since mm/dd/yyyy and have
served on theINLS executive board/ chaptercommittee from  mm/dd/yyyyto mm/dd/yyyy. I would like to
nominate myself/Dr. /Mr. /Ms. for the upcoming INLS election 2012 for the post
of ______________ (name of the position). I request the Election Committee to
accept the nomination which has been proposed by Dr./Mr./Ms…………………………and
seconded by Dr./Mr./Ms……………………….., both of whom are paid members of INLS in good
standing.



I pledge to abide by
INLS mission, vision, objectives, by-laws, policies, code of conduct, and
Election Guideline.



I
am aware that in case of conflict, the decision of the Election Committee is final.
The Election Committee has necessary right to cancel the nomination if the
requirements have not been met.



 



Thank
you.



 



1.
Name and full home address of Nominee: Dr./Mr./Ms…………………………………..



Email:………………………………………Phone
#……………………………………..



Signature……………………………………..Date……………………..



2.
Name and full home address of Proposer: Dr./Mr./Ms…………………………………..



Email:………………………………………Phone
#……………………………………..



Signature……………………………………..Date……………………..



3.
Name and full home address of Seconder: Dr./Mr./Ms.…………………………………..



Email:………………………………………Phone
#……………………………………..



Signature……………………………………..Date……………………..



 



VII-2 -2 Minimum
Qualification*



 Minimum Qualification
for each official will be as follows:



 



1. President



 



a. President will be someone who has served in
INLS headquarter or the elected official of the Chapter Executive Board for at
least one successful term.



 



b. One shall not be
running for the position of the president for more than two consecutive terms.



 



 2. Senior Vice President



 



will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 3. Regional Vice
President – Northern America and Latin America



 will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 4. Regional Vice
President - Asia



 



will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 



5. Regional Vice
President - Europe



 will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 6. Regional Vice
President - Oceania and Africa



 will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



7. General Secretary



 will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 8. Secretary



 will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 9. Treasurer



 will be someone who has
served at least one term in INLS headquarter or the elected official of the
Chapter Executive Board for at least one term.



 Code of Conduct for Candidates



 Candidates should campaign in such a way that it… 


i. helps foster friendship among the Nepali literary community.

ii. does not offend Nepali literary community around the world.

iii. does not tarnish Nepal and Nepali’s image.

iv. is aligned with INLS Bylaws and these guidelines.

v. no personalized nature of attacks are made and/or directed to any

particular candidate or candidates.



Election
Commission can disqualify any candidate or voter to participate

in INLS election if it finds such candidate or voter not complying with
Election

Code of conduct.






If
you have any questions regarding this election notice, please email us at inlselection2012@gmail.com.

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